Increasing Work Efficiency at Work

Is work efficiency low in the office environment?

Most companies require employees to be present in the office for certain hours and work as a team.

Does working only in the office environment increase employee productivity and make them more focused on work?

Mr. Fried believes that being present in the workplace not only increases employee productivity but also causes much more serious disturbances for us and greatly reduces our work efficiency.

In this article, we will examine why work efficiency is low in the office environment and how to increase work efficiency at work.

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Who is Jason Fried?

He is the founder of 37 Signals and has designed several popular programs for teamwork and collaboration between project members, the most prominent of which is Basecamp. He believes that when we go to work, we actually "lose a day of work and in return, we gain moments of work." Of course, he does not just criticize the current situation but also offers solutions to improve work efficiency in companies.

Jason Fried's TED Talk

It's time to go to his TED Talk and listen to his words. During his speech, he gives us interesting solutions to reduce productivity in the workplace. You can also read the points presented in this speech in summary.

Two factors that reduce work efficiency in the workplace

Interruptions at work can cause us to reduce our work efficiency. Like sleeping, we have to go through many stages to be truly rested, and if there is an interruption in these stages, for example, we wake up for some reason, all these stages have to be completed from the beginning. This is exactly the reason sometimes you feel like you didn’t sleep well.

As Jason Fried explains, two factors can interrupt our work and reduce our productivity in the workplace:

1. Managers: The job of management involves having control over employees and the type of activity they do. However, since managers constantly interrupt their employees to determine their tasks and talk to them about various issues, work efficiency ultimately decreases.
2. Meetings: Having employees attend a meeting that isn't that productive and ends up with a few people not speaking is not only counterproductive, it's also detrimental to the company and slows everything down.

Is remote work terrible for a business?

Many managers believe that when employees work remotely, it is not easy to control them, and you can not be sure that they do their jobs properly.

The reason is simple:

Even if they are committed to their work, there are still many distractions that do not allow them to do this. Among them are the TV, family, mobile phones, social networks, etc.

But Jason Fried explains to us why this is not the case: In other environments, distractions are chosen. That is, we can decide to watch TV or continue our work. But in the workplace, the factors that cause interruptions are somehow mandatory. So remote work is not necessarily a bad thing and does not reduce work efficiency.

Three strategies to increase productivity in the workplace

But in any case, we do not intend to work remotely in general. So we need to find ways to make things a little easier in the workplace. Here are three of Fried’s solutions:

Decide on no-talk days

Choose days when no one is allowed to talk. You’ll be surprised at how much more productive you’ll be.

Use communication tools

Reduce face-to-face conversations as much as possible and instead use communication tools like CRM, email, or even online teamwork software to keep your team members connected. It’s true that this type of communication still takes up employees’ time, but the interruption is no longer mandatory and employees can check these messages in their free time.

Cancel meetings

If you’re the one deciding a meeting, cancel them all. After all, the final decision will be made one way or another. But preferably not through a meeting.